Annual Parish Council Meeting Agenda 26th May 2022

To Members of the Norton-juxta-Kempsey Parish Council

You are duly summoned to attend the Annual Meeting of Norton-juxta-Kempsey Parish Council to be held at 7.45pm on Thursday 26^th May 2022 at Norton Parish Hall, Littleworth.

Public Question Time:  From 7.30pm residents are invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman, before the start of the Parish Council meeting at 7.45pm. Members of the public may not take part in the Parish Council meeting itself.  This period is not part of the formal meeting.  

This face to face Parish Council meeting will be held subject to Covid-safe measures.  If you wish to attend in person, please contact Jane Greenway, Parish Clerk, email: njkparishclerk@aol.com, Tel: 01905 763515 / 07955 756528 for details of how to attend in line with Covid-safe measures.

As an alternative to attendance in person, please email any comments or questions for the Parish Council to the Parish Clerk in advance of the meeting.

Agenda 

1. Election of Chairman and Signing of Undertaking and Declaration of Office 7.45pm
2. Apologies: To receive apologies and to approve the reason for absence
3. Election of Vice-Chairman and Signing of Undertaking and Declaration of Office
4. Changes to membership
   To consider changes to membership and co-option.
5. Declarations of Interest

1. Register of Interests: Councillors are reminded of the need to update their register of interests and to return their Register of Interests Form to the Monitoring Officer within 28 days of taking office.
2. To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
3. To declare any Other Disclosable Interests in items on the agenda and their nature.
4. Written requests for granting of a dispensation (S33 Localism Act 2011) are to be with the Clerk at least four clear days prior to a meeting. 

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.  Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

6. To consider and adopt/re-adopt Council Standing Orders, Scheme of Delegation, Complaints Procedures, Financial Regulations (including Appendix) and Online Banking Process (previously circulated)
7. To note Code of Conduct (previously circulated)
8. To consider areas of focus and agree allocation of areas of responsibility to Councillors
9. To note the Council’s Annual Risk Assessment and Insurance Requirements
   Previously circulated and agreed at the Council meetings 20 January and 31 March 2022.
10. Minutes (Chairman)   8.00pm
    a.  To consider adoption of minutes of the Parish Council Meeting held on 28 April 2022
    b.  Review of minute action summary
11. Progress reports (for information, reporting by exception)     8.15pm
    1. District Councillor Report (Cllr. Adams) 
    2. County Councillor Report (Cllr. Mrs Robinson)
    3. Finance (Responsible Finance Officer)
       1. Balances
       2. Monthly accounts/bank reconciliation – not available due year end accounts preparation
       3. 2021/22 financial year end
    4. GDPR (Clerk)
    5. Social Media/Website Communications (Cllr Pollard)
    6. West Mercia Police/PACT/Anti-social Behaviour (Police/Cllr Job)
    7. St. James the Great Church, Norton (Rev. Badger)
       To consider involvement with the ‘As One Programme’.
12. Apiary Project and Tranquillity Garden (Mr Perks)       8.35pm
    To consider update including funding opportunities, terms of reference for management group and submission of Community Legacy Grant application.
13. Public Rights of Way (PRoW) (Cllr Fincher)      8.45pm
    To consider update including Littleworth to Stonehall Common bridleway proposals.
14. Open Space/Verge, Highways and Drainage Matters (Chairman/Cllr Arrow/Clerk)     8.50pm
    To consider update including school parking matters and remaining Persimmon Homes remedial ground/tree works on verges at Norton.
15. Norton Connector Community Legacy Grant Project (Cllr Waizeneker)        9.00pm
    To consider update including a school run service and the nature of future service provision.
16. Parish Council Owned Lands (Cllr Lucas/Cllr Fincher)   9.05pm
    To consider update, Parish Hall lease review and actions.
17. Sentry Statue Installation and Landscaping Proposals (Cllr Job)         9.10pm
    To consider update.
18. The Queen’s Platinum Jubilee (Cllr Fincher/Cllr Waizeneker)   9.20pm
    To consider activities celebrating the Queen’s Platinum Jubilee.
19. Planning (Cllr Richmond/Cllr Fincher/Cllr Waizeneker)   9.25pm
    To consider report on current applications and other planning matters including SWDP/SWUE,  SWDP Review/’Parkway’ Development and Joint PC SWDPR Group.
20. Community Liaison Groups (Cllr Lucas/Cllr Fincher)    9.35pm
    To consider introduction of Community Liaison Groups with businesses within the Parish.
21. Annual Parish Meeting 9 May 2022 (Cllr Fincher)     9.40pm
    To consider feedback received and actions.
22. Norton Parish Hall Community Legacy Grant Project (Working Group)               9.50pm
    To consider update/recommendations including shop proposals and award of contracts.
23. Parish Hall Recreation Facilities and Outside Space (Cllr Fincher)                10.00pm
    To consider update/actions including installation of a base for picnic benches.
24. Parish Hall (Cllr Fincher – Parish Council Chairman & Chair of the Hall Trustees) 10.10pm
    To consider Parish Council representative report.
25. Worcester Norton Sports Club/Worcester Norton Community Interest Company 10.15pm
    To consider update from Parish Council WNCIC representative (Cllr Fincher).
26. Neighbourhood Plan/Parish Aspirations Progress (Cllr Lucas)   10.20pm
    Next ‘Parish Aspirations’ document review due July 2022.
27. Allotments (Cllr Richmond/Assistant Clerk)                                             10.20pm
    To consider update.
28. Employment Matters (Chairman/Clerk) 10.25pm
    To consider any update/employment matters, including carry forward of banked hours/holiday.
29. Finance (Chairman/Responsible Finance Officer)                   10.30pm
    To consider payments to be made/confirmed.
30. Correspondence for Information (Chairman)               10.35pm
    Items of correspondence will be available for inspection at the meeting.
31. Clerk’s report – Urgent Decisions & Expenditure Delegation since last meeting (Clerk) 
32. Items for update to local M.P. (Chairman)                        
    To consider any items for communication.
33. Councillors’ reports and items for future agenda (Chairman)            
    Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
34. Date of next Parish Council meeting
    23 June 2022Signed
    Jane Greenway
    Mrs Jane Greenway, Clerk to Norton-Juxta-Kempsey Parish Council
    19 May 2022

PLANNING APPLICATIONS – May 2022