To Members of the Norton-juxta-Kempsey Parish Council
You are duly summoned to attend the next Meeting of Norton-juxta-Kempsey Parish Council to be held at 7.45pm on Thursday 23rd January 2020 at Norton Parish Hall, Littleworth.
Public Question Time: From 7.30pm residents are invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman, before the start of the Parish Council meeting at 7.45pm. Members of the public may not take part in the Parish Council meeting itself. This period is not part of the formal meeting.
Agenda
1. Apologies: To receive apologies and to approve the reason for absence 7.45pm
2. Changes to membership
3. Declarations of Interest
a. Register of Interests: Councillors are reminded of the need to update their register of interests and to return their Register of Interests Form to the Monitoring Officer within 28 days of taking office.
b. To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
c. To declare any Other Disclosable Interests in items on the agenda and their nature.
d. Written requests for granting of a dispensation (S33 Localism Act 2011) are to be with the Clerk at least four clear days prior to a meeting.
Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.
Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.
4. Member Code of Conduct
To consider new Wychavon DC model Member Code of Conduct for adoption.
5. Minutes (Chairman)
a. To consider adoption of minutes of Parish Council meetings held on 28 November 2019
b. Review of minute action summary
6. Progress reports for information 8.00pm
a. District and County Councillor Report (Cllr. Adams) b. Finance (Responsible Finance Officer)
i. Balances and s137 expenditure
ii. Monthly accounts/bank reconciliation to 31 December 2019
iii. Outcomeofquarterlyinternalfinancialreview
c. GDPR (Clerk/Cllr. Kelly)
d. Social Media Communications (Cllr Pollard) – also see agenda item 15
e. West Mercia Police/PACT/Anti-social Behaviour (Police/Cllr. Kelly)
f. St.James the Great Church,Norton(Rev.Badger)
7. 2020/21 Budget and Precept (Responsible Finance Officer/Cllr Fincher) 8.15pm
a. To consider the draft budget and agree precept request for 2020/21 for submission no later than 31 January
b. To consider future churchyard mowing
c. To consider future Parish Council/Clerk phone arrangements
d. To consider Reserves Policy
8. Appointment of Internal Auditor (Clerk) 8.35pm
To consider Internal Auditor appointment for year ending 31st March 2020
9. Annual Insurance Renewal (Clerk) 8.40pm
a. To consider adequacy of cover and renewal of policy b. To consider risk assessment procedures
10. Planning (Cllr. Richmond/Chairman) 8.50pm
a. To consider report on current applications.
b. To consider other planning matters including SWDP Review
11. New Homes Bonus (NHB)/Community Legacy Grant (CLG) (Cllr Waizeneker/Cllr Dawson)
To consider update on projects proposed for NHB/CLG funding.
12. Worcester Parkway Station/Active Travel Corridor (Cllr Fincher) 9.10pm
To consider update/actions/feedback, dog bin provision and public meeting with the Worcestershire County Council Cabinet Member for Economy and Infrastructure.9.10pm
13. Open Space/Verge Maintenance, Highways, Drainage Matters (Clerk/Cllr Pollard) 9.20pm
To consider updates/feedback/actions including highway flooding matters, speeding in Littleworth and the Making our Roads Safer Initiative (#MORSE).
14. Neighbourhood Plan (Neighbourhood Plan Steering Group) 9.30pm
To consider update from working group.
15. Parish Council Website/Use of Social Media/Community Engagement (Cllr Pollard)
To consider update and policies/processes for new website and social media use.
16. Parish Hall Recreation Facilities and Outside Space (Cllr Dawson/Clerk) 9.35pm
To consider update and enquiry for use of field for baseball.
17. Parish Council Owned Lands (Cllr Lucas/Cllr Dawson) 9.45pm
To consider updates including tree survey work
18. Norton Pre-school (Clerk) 9.50pm
To consider update including agreements/execution of lease and Forest School agreement
19. Employment Matters (Chairman/Clerk) 10.00pm
To consider any updates, reports and actions, including carry forward/payment in lieu of holiday and standardisation of the holiday year across all employees.
20. Allotments (Cllr. Kelly) 10.05pm
To consider update/actions including proposal for annual rent increases.
21. Public Rights of Way (Cllr. Turvey – Parish Paths Warden/Cllr Dawson) 10.10pm
To consider update/actions and enquiry regarding a public right of way from Littleworth to the vicinity of the Parkway Station.
22. Parish Hall (Cllr. Fincher – Parish Council Chairman & Chair of the Hall Trustees) 10.20pm
To consider Parish Council representative report.
23. Parish Council Newsletter (Clerk) 10.30pm
Items for the spring edition of the newsletter are required by 31 January
24. Best Kept Frontages Competition 2020 (Clerk) 10.35pm
To consider competition for 2020 and an entry process
25. Finance (Chairman) 10.40pm
To consider payments to be made/confirmed
26. Correspondence for Information (Chairman/Clerk) 10.45pm
Items of correspondence will be available for inspection at the meeting.
27. Clerk’s report – Urgent Decisions & Expenditure Delegation since last meeting (Clerk)
28. Items for update to local M.P. (Chairman)
To consider any items for communication.
29. Councillors’ reports and items for future agenda (Chairman)
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
30. Date of next Parish Council meeting
27th February 2020
Signed
Jane Greenway
Mrs Jane Greenway, Clerk to Norton-Juxta-Kempsey Parish Council 16th January 2020