Parish Council Meeting Agenda – 25th September @ 7.30pm

To Members of the Norton-juxta-Kempsey Parish Council

You are duly summoned to attend the next meeting of Norton-juxta-Kempsey Parish Council to be held at 7.45pm on Thursday 25th Sep 2025 at Norton Parish Hall, Littleworth.

Public Question Time:  From 7.30pm residents are invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman, before the start of the Parish Council meeting at 7.45pm. Members of the public may not take part in the Parish Council meeting itself.  This period is not part of the formal meeting.  

Agenda 

  1. Apologies: To receive apologies and to approve the reason for absence   7.45pm
  2. Changes to membership

Co-option of new Councillors to fill vacancies. 

  1. Declarations of Interest
  1. Register of Interests: Councillors are reminded of the need to update their register of interests and to return their Register of Interests Form to the Monitoring Officer within 28 days of taking office.
  2. To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  3. To declare any Other Disclosable Interests in items on the agenda and their nature.
  4. Written requests for granting of a dispensation (S33 Localism Act 2011) are to be with the Clerk at least four clear days prior to a meeting.

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.  Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

  1. Minutes (Chairman)   7.50pm
    a.  To consider adoption of minutes of the previous Parish Council Meeting held on 24 July 2025
    b.  Review of minute action summary
  2. Finance     8.05pm
    1. Finance (Responsible Finance Officer)
      1. Balances
      2. Monthly accounts/bank reconciliation – 30th August reconciliation sent out prior to meeting.
      3. To consider payments and receipts made.
      4. To confirm mobile phone contract review.
      5. To confirm Financial Services Compensation Scheme £85,000 limits and decide if to move to new bank?
  3. Update on the End of Year Return of the Annual Governance Statement (AGAR) (Responsible Finance Officer)                 8.15pm
    To be given an update on the return.
  4. Proposed Meeting Dates for 2026 (Chairman/Responsible Finance Officer)   8.20pm
    To consider and agree dates suggested for 2026.
  5. Progress Reports
    1. District Councillor Reports – Cllr R. Adams and Cllr L. Turier
    2. County Councillor Report – Cllr L Robinson
    3. Social Media and Website Communications – Cllr Pollard
    4. Allotments – Assistant Clerk
    5. Public Rights of Way Parish Warden (Cheryl Peters)
    6. Parish Hall – Cllr Fincher
    7. Worcester Norton CIC – Cllr Fincher
    8. Norton Connector – Cllr Waizeneker
    9. Community Apiary (Apiary Group)         .
    10. St. James the Great Church, Norton
    11. Parish Green Spaces Working Group/Biodiversity Matters including Biodiversity Net Gain and Nationally Significant Infrastructure Projects for Parish Councils (Cllr Fincher)    
  6. Space/Verge, Highways and Drainage Matters (Cllr Fincher/Cllr Arrow/Clerk)    9.00pm
    To consider updates:

    1. Lower Boundary Wall Brockhill Lane Survey
    2. Active Travel Corridor 
    3. Telephone Box Littleworth
    4. Transfer of assets from WCC and WDC
  7. Planning (Cllr Richmond/Cllr Fincher/Cllr Waizeneker)               9.15pm
    a.     To consider report on current applications/appeals.
    b. To consider other planning matters (incl. SWDP Review/Parkway Garden Town proposals).
  8. Neighbourhood Plan/Parish Aspirations Document (Cllr Arrow/Cllr Pollard/Cllr Waizeneker) 
    To receive update on NP revision and quarterly review of the Parish Aspirations document.
  9. Parish Council Owned Land (Cllr Fincher/Clerk)                   9.25pm
    To consider update including land registration.
  10. Parish Hall Recreation Facilities and Outside Space (Cllr Fincher)                 9.30pm
    a. To consider update including planting and renovation of fixed benches outside main hall as well as picnic benches.

b. Update in connection with litter around the parish.

c. To receive update on Play Area Annual Inspection.

  1. Correspondence for Information (Chairman)                 9.45pm
    Items of correspondence will be available for inspection at the meeting.
  2. Update re production of the Parish Anniversary Magazine (Cllr Dawson and Cllr Waizeneker)
    1. a.Review of design, content and agree publication date.
  3. To consider Santa Sleigh Visit Winter 2025 
  4. Review and adopt Policies and Councillor Responsibilities: –
    1. a.Disciplinary Policy
    2. b.Equality and Diversity Policy
    3. c.Standing Orders
    4. d.NALC Financial Regulations
    5. e.Data Protection Policy (Employees and Contractors)
    6. Grievance Procedures
    7. g.Document Retention Policy
    8. h.IT policy and procedures (New Policy)
    9. Councillor Responsibilities
    10. Allotments Eviction Policy
  5. Clerk’s report – Urgent Decisions & Expenditure Delegation since last meeting (Clerk)

Urgent Parish Hall play area works to replace safety rubber mulch around slide area. 

  1. Items for update to local M.P. (Chairman)                        
    To consider any items for communication.
  2. Councillors’ reports and items for future agenda (Chairman)            
    Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
  3. Date of next meeting
    Parish Council Meeting 23rd October 2025

Signed
Samantha Faulkner
Mrs Samantha Faulkner, Clerk to Norton-Juxta-Kempsey Parish Council

19th August 2025