Parish Council Meeting Agenda – 20th June @ 7.30pm

To Members of the Norton-juxta-Kempsey Parish Council

You are duly summoned to attend the next meeting of Norton-juxta-Kempsey Parish Council to be held at 7.45pm on Thursday 20th June 2024 at Norton Parish Hall, Littleworth.

Public Question Time:  From 7.30pm residents are invited to give their views and question the Parish Council on issues on this agenda, or raise issues for future consideration at the discretion of the Chairman, before the start of the Parish Council meeting at 7.45pm. Members of the public may not take part in the Parish Council meeting itself.  This period is not part of the formal meeting.  

Agenda 

  1. Apologies: To receive apologies and to approve the reason for absence   7.45pm
  2. Changes to membership 
  3. Declarations of Interest
    • Register of Interests: Councillors are reminded of the need to update their register of interests and to return their Register of Interests Form to the Monitoring Officer within 28 days of taking office.
    • To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
    • To declare any Other Disclosable Interests in items on the agenda and their nature.
    • Written requests for granting of a dispensation (S33 Localism Act 2011) are to be with the Clerk at least four clear days prior to a meeting.

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.  Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

  1. Minutes (Chairman)   7.50pm
    a.  To consider adoption of minutes of the Annual Parish Council Meeting held on 23 May 2024
    b.  Review of minute action summary
  2. Progress reports (for information, reporting by exception)     8.05pm
    1. District Councillor Report (Cllr Adams and Cllr Mrs Turier)
    2. County Councillor Report (Cllr Mrs Robinson)
    3. Finance (Responsible Finance Officer)
      1. Balances
      2. Monthly accounts/bank reconciliation – not available due year end accounts preparation
    4. Social Media/Website Communications (Cllr Pollard)
    5. West Mercia Police/PACT/Anti-social Behaviour (Police/Cllr Job)
      Reminder of West Mercia Police Public and Personal Safety Guidance for Local Councillors
    6. St. James the Great Church, Norton.
  3. Independent Internal Audit Report (Chairman/Responsible Finance Officer)   8.20pm
    To receive and consider the Internal Audit Report 2023/24
  4. Annual Governance Statement (Section 1 Annual Governance and Accountability Return (AGAR)) (Chairman/Responsible Finance Officer)         8.25pm
    To consider, approve and sign off Annual Governance Statement 2023/24 (AGAR Section 1)
  5. Accounting Statements 2023/24 (Section 2 AGAR) and Accounts for Year Ended 31 March 2024 (Chairman/Responsible Finance Officer)         8.30pm  
    a. To consider the Accounting Statements and year end accounts
    b. To approve the Accounting Statements and year end accounts
    c. To ensure sign off the Accounting Statements (Section 2 of the AGAR) and accounts for the year ended 31 March 2024 by the person presiding at the meeting.
  6. Exercise of Public Rights (Chairman/Responsible Finance Officer)   8.35pm
    To ensure the date has been set for the commencement of the period of the exercise of public rights in accordance with statutory requirements.
  7. Completion of the Remainder of the AGAR and Submission to External Auditor   8.40pm
    To ensure completion of the remainder of the AGAR as required and submission with supporting documentation by 1 July 2024.
  8. Reserves Policy (Chairman/Responsible Finance Officer)    8.45pm
    To consider Reserves Policy following approval of 31 March 2024 year end accounts.
  9. Community Apiary (Apiary Group)             8.50pm
    To consider update and actions.
  10. Parish Green Spaces Working Group/Biodiversity Matters (Cllr Fincher)   8.55pm
    To consider update from working group including progress with grant opportunities, proposed work/activities and decisions required.
  11. Public Rights of Way (PRoW) (Cllr Fincher/Clerk)     9.05pm
    To consider update including Parish Paths Warden report and complaints re overgrown PRoWs/standard of WCC contractor work.
  12. Open Space/Verge, Highways and Drainage Matters (Cllr Fincher/Cllr Arrow/Clerk)  9.10pm
    To consider updates incl. Active Travel Corridor (ATC) matters, Barracks curtilage wall repairs, Littleworth drainage issues, WCC Wadborough Road parking restriction proposals.
  13. Norton Connector (Cllr Waizeneker)          9.20pm
    To consider update.
  14. Employment Matters (Chairman/Clerk)   9.25pm
    a. To consider exclusion of the public and press in the public interest for consideration of personnel matters.
    b. To consider update on recruitment matters.
  15. Planning (Cllr Richmond/Cllr Fincher/Cllr Waizeneker)               9.35pm
    a.     To consider report on current applications/appeals.
    b. To consider other planning matters (incl. SWDP Review/Parkway Garden Town proposals).
  16. Neighbourhood Plan/Parish Aspirations Document (Cllr Arrow/Cllr Pollard/Cllr Waizeneker) 
    To receive update on NP revision and quarterly review of the Parish Aspirations document.
  17. Parish Council Owned Land (Cllr Fincher/Clerk)                   9.40pm
    To consider update including land registration matters and garage doors repair/replacement.
  18. Allotments (Cllr Richmond/Assistant Clerk)                                       9.45pm
    To consider update.
  19. Parish Defibrillators (Clerk)       9.50pm
    To consider update regarding signage.
  20. Parish Hall Recreation Facilities and Outside Space (Cllr Fincher)                  9.55pm
    To consider update including play area/MUGA maintenance work/quotes, playing field drainage proposals (baseball area), playing field mowing, weed spraying, slab maintenance, Hall rainwater outflow system maintenance and management of mole population.
  21. Parish Council Website Domain Names and Email Addresses    10.10pm
    To consider update.
  22. Parish Hall (Cllr Fincher – Parish Council Chairman & Chair of the Hall Trustees)       10.15pm
    To consider report.
  23. Worcester Norton Sports Club/Worcester Norton Community Interest Company 10.20pm
    To consider update from Parish Council WNCIC representative (Cllr Fincher).
  24. Martyn’s Law (Chairman/Clerk)  10.25pm
    To consider guidance re activities on/in Parish Council owned land/property (as this evolves).
  25. Sentry Statue Landscaping (Cllr Job)                   10.30pm
    To consider update.
  26. Live Streaming of Parish Council Meetings (Cllr Fincher) 10.35pm
    To consider future live streaming of Parish Council meetings.
  27. Finance (Chairman/Responsible Finance Officer)                   10.35pm
    To consider payments to be made/confirmed.
  28. Correspondence for Information (Chairman)               10.40pm
    Items of correspondence will be available for inspection at the meeting.
  29. Clerk’s report – Urgent Decisions & Expenditure Delegation since last meeting (Clerk) 
  30. Items for update to local M.P. (Chairman)                        
    To consider any items for communication.
  31. Councillors’ reports and items for future agenda (Chairman)            
    Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
  32. Date of next meeting
    Parish Council Meeting 18 July 2024

Signed
Jane Greenway
Mrs Jane Greenway, Clerk to Norton-Juxta-Kempsey Parish Council

13 June 2024